WV BoS CoC Monitoring Toolkit
The WV Balance of State CoC is responsible for over $4M in housing, supportive services, performance/data, and planning resources over a 44-county area in West Virginia. Part of the responsibility of a CoC is to provide oversight of both the fiscal and programmatic functions of agencies receiving Continuum of Care funding.
Annually, the CoC staff monitors all CoC-funded programs in the Continuum of Care for fiscal and program compliance, as well as identifying areas where programs can improve through additional training and technical assistance.
Below are a list of resources for CoC-funded programs to utilize in their staff trainings, strategic planning, and goal setting, while continuing to follow best practices and new developments within the field.
Please note that these resources are here as a guide and not an exhaustive list or intended to replace existing documents at your organization which already capture all required information. As a reminder, all CoC-funded programs should be utilizing the WV BoS CoC forms for the following three components: documentation of homelessness status, documentation for length of time homeless (chronic verification) and verification of disabling condition, which can all be found below.
WV BoS CoC Monitoring Policies and Procedures
WV BoS CoC Monitoring Scoring Criteria
Acknowledgement Signature Form (Sign All)
Agency ROI.pdf
Designee Form.pdf
Disability Certification for PSH.pdf
Fair Housing Acknowledgement .pdf
Gross Income Worksheet Workbook.xlsx
Housing Stabilization Plan Acknowledgement.pdf
HQS Inspection Long Form.PDF
Landlord W-9.pdf
Lead Based Paint Form.pdf
Client Intake Form
Monthly Bills Follow Up Form.pdf
Mutual Expectations Agreement .pdf
Rent ReasonablenessFMR Worksheet.pdf
Rental Assistance Agreement
Request For Payment.pdf
Sample of Sublease.pdf
Self Declaration of Income.pdf
VAWA Lease Addendum.doc
WV BoS CoC DedicatedPLUS Eligibility Checklist.pdf
WV BoS Disability Form.pdf
WV BoS HMIS Release of Information 2019 - ROI.pdf
WV BoS Homeless Verification Form- update 042920.pdf
WV BoS Verification of Chronic Homelessness.pdf
Case Management Resources:
OrgCode Consulting:
http://www.orgcode.com/products
National Alliance to End Homelessness:
https://endhomelessness.org/resources-overview/
United States Interagency Council on Homelessness:
https://www.usich.gov/tools-for-action/
HUD Exchange:
https://www.hudexchange.info/resources/
WV Association of Housing Agencies:
https://www.wvaha.com/
WV Department of Health and Human Resources:
https://dhhr.wv.gov/pos/pages/allprogams.aspx
SOAR- SSI/SSDI Outreach, Access, and Recovery:
https://soarworks.prainc.com/
Utility/Rental Arrears assistance:
https://wvceh.box.com/s/x0uj7zsdklh80vyry0xqdfblpy2a7ddu